Channel Islands Air Search Privacy Policy

Channel Islands Air Search Privacy Policy Channel Islands Air Search’s Privacy Policy details what personal data we collect, how we collect it, and with whom we share it.

Channel Islands Air Search (CIAS) includes our fundraising entities Guernsey Friends of Air Search and Jersey Friends of Air Search.

In Guernsey, for the purposes of the Data Protection (Bailiwick of Guernsey) Law 2017, CIAS is the data controller. CIAS’ contact address is Air Search Hangar, La Planque Lane, Forest, Guernsey, GY8 0DT.

The Data Protection Officer for CIAS is Gareth Le Page.

Information we collect

When you interact with CIAS, we may collect certain personal data from you. The data collected will vary according to the circumstances, but could include your name, contact details (address, email address, telephone number), date of birth, bank details or payment card details.

This information may be collected when you request information from us, contact us (whether in person, by phone, email, post, through social media or our website), make a donation, or register to take part in a fundraising event (whether as a volunteer or a participant).

Where appropriate, we may ask for information relating to your health or disability – for example if you wish to take part in a sporting event we may be organising. This information is classified as special category data, for which we will obtain your explicit consent to collect.

Data may be held in both electronic and paper form.

How we use your personal information

We use your information for the following purposes:

  • Fundraising
  • Providing you with information about CIAS (such as newsletters, details of fundraising events) which you have requested or which we feel may be of interest to you
  • Administering donations which you may make to us
  • To verify your identity - Record keeping relating to any donations, feedback, requests or complaints
  • Providing donors’ names for in memoriam announcements (unless you have requested that your name not be disclosed)
  • Ensuring we comply with legal and regulatory requirements

The information will be processed on the following legal basis:

  • The processing is in accordance with our legitimate interests, as a charity, in operating and promoting CIAS

With whom we share your information

When you interact with us it may be necessary for us to share your personal data with the following entities:

  • Third parties that we engage to process data on our behalf, for example for the purpose of sending out mailings or emails containing newsletters or information on fundraising activitie
  • To an accountant / auditor, for example in respect of donations recorded in our accounting records
  • Government or other regulatory bodies under any obligations or requirements which apply to us
  • Other third parties which we may engage to organise events or other fundraising activities on our behalf

How do we protect your information?

We take your privacy very seriously and are committed to taking all reasonable measures to safeguard your personal data, whether in electronic or paper form.

For how long will we hold your information?

Your data may be held by us for up to seven years after your last interaction with us, or (if longer) for the minimum period of time required by law if necessary to comply with legal requirements.

Your rights

Under the Data Protection (Bailiwick of Guernsey) Law, 2017, you have a number of rights, including:

  • The right to obtain confirmation that we are processing your data;
  • The right to access any personal data we may hold about you, within one month of request;
  • The right to rectification of any errors, if personal data which we hold is incomplete or inaccurate;
  • The right of erasure of personal data where there is no compelling reason for its continued processing;
  • The right to complain to the appropriate supervisory body, namely the Office of the Data Protection Authority for the Bailiwick of Guernsey (ODPA).

Changes to our Privacy Policy

From time to time it may be necessary for us to make changes to this Privacy Policy – for example due to changes in our procedures or updates to the data protection legislation. You may request a copy of our current Privacy Policy from us at any time, or by referring to our website